Managed Print Services (MPS) vendors offer device-centric solutions, but that’s only one facet of a larger opportunity to streamline your enterprise print operations and lower your total cost of ownership. Here are the top five keys to eliminating risk with managed print services.
Have a print strategy that you own, starting with a baseline assessment. Every enterprise has unique needs and requires a tailored, comprehensive print strategy based on a current state assessment. Without this critical step, you have no way to compare your organization’s printing hardware and habits against industry benchmarks and best practices.
Be sure that you have objective, vendor-neutral data in your control before you sign an MPS contract. MPS deals typically focus primarily on devices and their associated consumables. The best print solution should balance not only devices but also the users who print and their documents, to capture a complete picture of your organization’s printing. It’s important to recognize that devices don’t print, people do; if you don’t address the demand side of print, you leave 50% of the savings on the table.
Understand that there’s more to print management than technology implementation. Successful print management is a journey and your relationship with your service provider is important. To reach and exceed your cost savings and efficiency goals, start with vendor-neutral data and explore all areas of print. There’s more savings available to you than you probably realize.
Don’t settle for cost per page (CPP) metrics alone. CPP is typically the lead MPS offering today. Before you agree to a CPP-based contract, be sure you have an objective, fact-based analysis to help you determine if CPP is the best model for your organization. We see a lot of excess printing capacity in many “optimized” sites. To achieve optimal efficiency and cost savings, the strategy must include reducing print volumes down to business-critical documents.
On its own, downsizing isn’t necessarily the answer. Removing older devices is usually a good idea; new devices are typically more energy efficient. However, devices are too often replaced by new machines whose collective printing capacity exceeds your previous capacity. Remember that a printing device is a manufacturing cell. Increasing capacity while attempting to reduce the print volume is not a recipe for successfully containing costs.
At Pharos, we believe the best solutions come from a mindset of discovery. The journey toward your best solution begins with an understanding of where you are today. When you control your data, you can better control the path to your destination. Start exploring with us, and learn how easy it can be to build a sustainable and cost-efficient print strategy that pays dividends to your organization year over year.