Every company wants to control costs and operate as sustainably as possible. However, most business leaders are not aware of their company’s total enterprise printing costs even though the figure is significant—typically in the range of 1 to 3 percent of revenue. Simply put, most people don’t think much about office printing and they have no idea how big the savings opportunity really is.
Businesses can save from tens of thousands up to millions of dollars every year by optimizing their print workflows, simplifying their device fleet, and by educating employees to help reduce unnecessary printing volume.
The key is to start with the right strategy, and a sound print management strategy requires accurate, up-to-date information. Pharos Beacon makes the print data collection process easy, and it shines a light on all the questions that you might not have thought to ask, for example:
- Are employees relying too heavily on locally attached personal printers? These printers end up costing significantly more than high-efficiency network printers; are they truly necessary?
- Why are people printing so many emails, and do they really need to print in color, which is typically 5 times more expensive than monochrome?
- Should employee printing workflows be secured to ensure confidentiality, reduce risk, and prevent waste?
- Are there expensive printers on the network that are not being utilized as intended? Are we paying for printer features that we don’t need?
This is just a common sample of questions that you’ll be able to answer when you’re looking at Beacon dashboards that reveal your organization’s printing activity over time. To expand on that last bullet point, one of our customers recently discovered that less than 10% of their annual print output was in color, even though their device fleet was mostly made up of expensive color printers.
In other words, they were over-invested in device features, which creates higher than necessary upfront costs, compounded by the additional ongoing costs of supplies and IT support. That’s why it’s critical to start with data collection; you need to understand your organization’s actual printing needs before you make significant investments that are difficult to unwind.
As a business leader, you know that opportunities to optimize and save can be hard to find. Let us help you discover how much your organization can save by optimizing your print environment and essential print workflows. You’ll likely find there are few areas of business optimization that can produce results quite as compelling.